The Pope John Paul II Award Privacy Statement
The Pope John Paul II Award appreciates the importance of keeping personal information private and protected for everyone associated with the Award. This includes participants doing their Award, the adults helping them, Pope John Paul II Award employees, volunteers and those who support the Award.
You can be assured that we do our best to ensure that your personal information is secure so that your confidentiality is maintained. We adhere to the provisions of the Data Protection Act 1998 and the General Data Protection Regulation (GDPR) that came into force on 25 May 2018, which gives you control over the information we store about you, and how we contact you in the future.
We will only use your information so we can communicate information to:
- help you participate in the Pope John Paul II Award;
- support approved groups and organisations assisting those participating in the Award; and
- to tell you about activities which may be of interest to you as part of the Award.
This statement explains how we achieve these goals and gives details of our privacy practices, including what information we collect about people through our website and dioceses running the Pope John Paul II Award. It also outlines how the information will be used or disclosed, and rights with respect to our collection and use of personal data.
By using our services and providing us with your personal information you are accepting the practices described in this Privacy Statement.
Who we are
The Pope John Paul II Award is a faith achievement award for young people between the age of 16 and 18. The award is run through dioceses that have been approved and are members of the Pope John Paul II Award confederation. Dioceses running the award can be viewed here.
The Award head office is located at:
Derry Diocesan Catechetical Centre
The Gate Lodge,
2 Francis Street,
Our website address is: https://thepopejohnpauliiaward.com.
What personal data the Pope John Paul II Award collects and why we collect it
The Pope John Paul II Award collects personal data in three ways:
- 1. Information from Pope John Paul II Award website visitors
- 2. Information from Pope John Paul II Award participants in dioceses running the Award
- 3. Information from Pope John Paul II Award coordinators and leaders in dioceses running the Award
1. What information we collect from Pope John Paul II Award website visitors and why?
We collect your name, address, email address, phone number, parish and diocese.
We use this information to provide you with information on the award; for example, to confirm your identity, contact you, to connect you with award coordinators and leaders in your diocese or parish.
Comments on the our website
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
Contact forms on our website
Contact forms are provided on our website to enable website users and award participants submit questions and comments in relation to the Pope John Paul II Award. This information is collected and stored by the Award head office. It may be shared with the specific diocese the information is relevant to. Information collected through any contact forms will not be shared with other dioceses or used for marketing purposes.
News and event sign up form on our website
News and event sign up forms are provided on our website to enable website users to submit their email address to receive regular information on Award events and news by email. Signed up users can opt-out at anytime. Opt-out options are provided on every news and event email sent.
What is a cookie? A cookie is a small amount of data, which may include a unique identifier. Cookies are sent to your browser from a website and stored on your device. We assign a different cookie to each device that accesses our website.
If, however, you prefer not to enable cookies you can disable them on your PC and laptop. Please note that certain features of the Pope John Paul II Award website will not be available once cookies are disabled. In order to maintain the security of your session, by using the Pope John Paul II Award you are giving implied consent that you are happy for cookies to be set.
As is true of most websites, we gather certain information automatically and store it in log files. This information includes Internet Protocol (IP) addresses, browser type, Internet Service Provider (ISP), referring/exit pages, operating system, date/time stamp and clickstream data. We use this information, which does not identify individual users, to analyse trends, to administer the site, to track users’ movements around the sites and to gather statistical information about our user base as a whole.
In some of our email messages we use a “click-through URL” linked to content. When a customer clicks one of these URLs, they pass through our web server before arriving at the destination web page. We track this click-through data to help us determine interest in particular topics and measure the effectiveness of our communications. If you prefer not to be tracked simply avoid clicking text or graphic links in the email or website.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Who we share your data with
The Pope John Paul II Award will not and will never share, disclose, sell, rent, or otherwise provide personal information to other companies for the marketing of their own products or services.
Data collected on Pope John Paul II Award website is shared with dioceses running the award, parishes and schools in those dioceses, as a necessity to enable young people to complete and achieve their Pope John Paul II Award and for Pope John Paul II Award Coordinators and Leaders to manage programmes effectively. Participant personal information is never shared with other participants.
How long do we retain website visitors data?
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
2. What information we collect from Pope John Paul II Award participants in dioceses running the Award and why?
We collect participants name, address, email address, phone number, parish and diocese. We also collect parents or guardian name address, email address and phone number.
This information is collected for safeguarding purposes, consent to participant in the Award and in case of emergencies.
How long do dioceses running the Award retain Pope John Paul II Award participants data?
3. What information we collect from Pope John Paul II Award coordinators and leaders in dioceses running the Award and why?
We collect coordinators and leaders name, address, email address, phone number, parish and diocese.
This information is collected for safeguarding and management purposes.
How long do dioceses running the Award retain Pope John Paul II Award coordinators and leaders data?
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
How do we protect your data
We follow industry standards on information security management to safeguard sensitive information.
Who should you to contact about your data
The Pope John Paul II Award National Coordinator
Derry Diocesan Catechetical Centre
The Gate Lodge,
2 Francis Street,